Privacy Policy
WHY DO WE COLLECT YOUR PERSONAL INFORMATION?
We collect information to help manage your account in respect of:
- Delivering products and services relevant to you (whether we provide them or not)
- Improve our products and services and developing new ones
- And to manage our network and help us run and grow our business
The law also requires us to keep some information. Occasionally this information will be anonymized so you can’t be identified.
THE TYPE OF INFORMATION WE HAVE
The information we have about you includes things like who you are, how you use our products and services and,
if applicable how you pay for a product.
Who you are may include:
- Your name, email & postal address, gender, age, etc.
- Your debit or credit card details, bank details and other payment information
- Your interests and preferences
We may also collect information when you contact us and when you use our products and services. For example, when:
- We administer a claim
- You contact us to ask something via the phone, online or email
- Buy from us – whether it’s online, over the phone, through an appointed representative or somewhere else
- Handle a complaint or expression of dissatisfaction
- Go to our website, or the sites of any other companies that we are connected with
- Enter any promotions, competitions or prize draws through one of our services
We may also collect information from other sources, including business directories and other commercially or publicly available sources
HOW WE USE YOUR INFORMATION
We use and analyze your information to keep in touch with you and to supply and improve our products and services. We may also use your information to tell you about products and services that we think may interest you. Sometimes we’ll combine and anonymize this information so you won’t be identified.
In particular, this means using your information to:
- Manage a claim and help you to manage your claim
- Get in touch with you (e.g. if we need to tell you about any problems with a service)
- Keep things secure, detect and prevent fraud and money laundering
- Look into any complaints or questions you may raise
Or to:
- Improve our (and any third-party partners) products and services
- Send you information about our products and services (or those from selected third parties we think you’d be interested in) by phone, leaflet, email, text or other ways. For some of this marketing activity we need your specific consent and, in those circumstances, we will only send you messages if you have asked to receive them.
You can check and update your current preferences, including consent at any time
We are allowed to use your information in these ways and share the information as described below because:
- We need to so that we can provide you with products and services and to manage your account with us
- We need to use some of your information to comply with legal and regulatory obligations
- Some of our use of your information is necessary for our legitimate business interests e.g. administering a claim
- You have given your consent to us using your data in relation to some form of use that you have given us consent for. You can opt out of this at any time
HOW WE SHARE YOUR INFORMATION
In connection with the purposes described above, we may share your information with others.
We might also share your information:
- With any public authority or law enforcement agency (if they ask for it)
- To comply with law or regulations, or for possible legal proceedings
- If you give us personal information that’s wrong or we find out (or think) you’re responsible for fraud. In these circumstances, we might share your information with third parties such as law enforcement agencies, credit reference agencies and other affected third parties
- If one of our partners who are processing information for us are compelled to do so by law
- If there’s an emergency and we think you or other people are at risk
Why we keep hold of your information
There are certain reasons we have to keep hold of your information.
We keep information while you’re our customer or after you’ve left us, but only as long as we need it and for the purposes described above. How long we keep it depends very much on the type of information it is and why we have it.
For example, we might need to sort out disagreements, stop fraud, prove that you had an account with us or follow our legal obligations. Or the police may need it as evidence. We may also keep information about how you use our products or services.
In each case, the length of time that we need to keep the information for may be different, but we will only keep the information for as long as we need it.
Your rights
You have a number of legal rights in relation to the information that we hold about you, including:
- The right to withdraw your consent to the use of your information. Where we are relying on that consent (for example, you can opt out of receiving marketing messages from us) we may still be entitled to process your information if we have another legitimate reason (other than consent) for doing so.
- The right to ask that we update your information if it is inaccurate or incomplete.
- The right to access your personal data that we process
- The right to ask that we erase your information in certain circumstances. Please note that there may be times where you ask us to erase your information but we are legally obliged to retain it.
- The right to request that we restrict the processing of your information in certain circumstances. Again, there may be circumstances where you ask us to restrict the processing of your information, but we are legally obliged to refuse that request.
- The right to make a complaint with the Information Commissioners Office ico.org.uk if you think that any of your rights have been infringed by us.
You can exercise your rights as described above by contacting us through our website or via email (customerservices@coffeeinsure.co.uk) and asking for the Compliance Department.
How to check and update your information
You can change how we get in touch with you and your account details whenever you like. Go to www.pinginsure.co.uk or send us a message on customerservices@coffeeinsure.co.uk
Marketing communications
If you don’t want us or our partner companies to send you marketing information, you can withdraw your consent at any time (as described in the ‘Your rights’ section) by getting in touch and letting us know.
Product Specific Terms
This Privacy Policy applies to how we use your information in relation to our products and services generally. There may be some additional things about how we use your information in relation to particular services or products. If there are, we will tell you about those at the appropriate time.
Companies outside the European Economic Area (EEA)
We might give your information to other companies based outside the EEA. For example, like many companies, we may use cloud services from suppliers outside the EEA.
Where we transfer your information to companies outside the EEA, we will make sure it’s protected in a manner that is consistent with how your information will be protected by us. This can be done in a number of different ways for instance:
- The country that we send the data to might be approved by the European Commission.
- The recipient company might have signed up a contract obliging them to protect your information.
- The recipient is located in the US and is a certified member of the EU-US Privacy Shield scheme.
In other circumstances the law may permit us to otherwise transfer your information outside the EEA. In all cases however, we will ensure that any transfer of your information is compliant with data protection law.
You can obtain more details of the protection given to your information by emailing your request to compliance@coffeeinsure.co.uk.
About cookies
Like other sites, we use cookies. A cookie is like a tag that some sites put on your computer when you visit them so they can recognise you next time.
Pages on www.pinginsure.co.uk and other companies’ sites
On our website there are pages that may be branded with both the Ping Insure name and logo, as well as other companies’ names and logos.
This Privacy Policy doesn’t apply to other companies’ sites that you access via our website. So, make sure that you’ve read and understood their Privacy Policy before putting your personal information on their site.
Other important information
Please note that if you’re signing up for our products and services there might be extra terms and conditions to look at.
